Not everyone likes Suggested Times and would like to get AutoPick back in Outlook 2007. clicking one of the time "buttons" brings that period into focus in the Scheduling Assistant. The Suggested Times pane, shown at the right, lists the upcoming times attendees are available so you can review availability over from several dates at once, not just one at a time. Outlook 2007 when used against Exchange 2007 improves AutoPick with the Suggest Times pane.
This feature finds the next available free period for the attendees. However, when there are several attendees, it can be hard to schedule the meeting around everyone's free time and to make it easier to find the free periods, Outlook, when used against Exchange 2003 and older, have "AutoPick". The Sender will see the Resource names in the To field of the meeting request, but when they click the To button, the addresses added as Resources will be in the Resources field.Microsoft Outlook uses Free/Busy data so colleagues can see when you are available for appointments. When the invitees accept or decline the invitation, the organizer will receive the response. Add the attendees to the message BCC field. Forward as an iCalĪnother method for BCC'ing invitees is to forward the meeting as an iCal. You can also click the To button on the Appointment page to open the address book dialog and put the person in the Optional (or Resource) list. On the Scheduling Assistant page, click the Add Attendees button to open the address book dialog and select invitees.ģ. Choose Resource if you want the person BCC'd.Ģ. Select the Attendee Availability tab (Outlook 98/2000), Scheduling tab (Outlook 2002/2003), or Scheduling Assistant (Outlook 2007/2010)Ĭlick in the Attendance column, and change the attendance for the person to Optional Attendee. (To BCC, use the Resources field and see the Notes, below.)ġ. To CC someone to a meeting, you can use one of three methods to place the address in the Optional attendee field.
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